Privacy Policy

Last updated: June 15, 2026

This Privacy Policy describes how our Discord Applications ("Sector Bots") collect, use, and process user data.

1. Data We Collect

To provide management features, our bots collect and store the following data from Discord:

• User IDs & Usernames: To track duty sessions, rank logs, and warning records.
• Server (Guild) IDs: To identify which server settings and logs belong to.
• Nicknames & Roles: To manage military-style rank structures and dynamically format server nicknames (e.g., matching ranks and ID prefixes).
• Messages & Attachments: Only in designated channels (like duty/shift reports or asset handovers) to process administrative forms and screenshot submissions.

2. How We Use the Data

The collected data is strictly used for:

• Operating and managing duty logs, weekly statistics, and sector hierarchy.
• Enforcing security permissions for administrative commands.
• Displaying statistics to authenticated server managers via our private web dashboard.

3. Data Retention and Security

All data is stored in a secure local database. We do not sell, rent, or share user data with any third parties. Data is kept only as long as necessary to maintain the server's history and configuration.

4. Data Deletion Requests

Users or server administrators can request the complete deletion of their data at any time by contacting the bot administrator directly via our support server or through direct message.